Managing employee attendance manually — or with disconnected tools — costs businesses thousands of hours and dollars every year in payroll errors, buddy punching, and compliance failures. SmartFace is Fortuna’s answer: a fully integrated biometric time and attendance system that connects your fingerprint and face recognition hardware directly to a powerful time and attendance software platform. From a single office to a 50-branch enterprise, SmartFace gives HR, operations, IT, and finance teams one source of truth for all workforce data.
SmartFace — the complete employee attendance management system that combines biometric hardware, intelligent software, shift management, payroll integration, and access control in one unified platform. A complete attendance system for office – SmartFace helps you track time, manage access, and clock in & clock out, all from one powerful system.
Trusted by over 5,000+ customers! Designed and developed for offices to large enterprises.
The SmartFace biometric attendance system is purpose-built for the four departments that feel the pain of poor attendance management most acutely: HR, Operations, IT, and Finance. Rather than using separate tools for time tracking, leave management, shift scheduling, and access control, SmartFace unifies all of these into a single, modular employee attendance management system that scales with your organisation.
Whether you’re a 50-person startup tracking basic punch-in/punch-out, or a 10,000-employee manufacturer managing rotating shifts across five states, SmartFace’s architecture adapts to your structure — not the other way around.
Automate attendance logs, generate detailed absence and late-entry reports, manage leave requests through the employee portal, and eliminate manual data reconciliation. SmartFace puts HR back in control of workforce data without the administrative overhead
Monitor real-time attendance across all locations from a single dashboard. Assign and modify shifts instantly, track shift adherence, and receive alerts when critical team members are absent or late. SmartFace's automated attendance system gives operations teams the visibility to act — not react.
SmartFace's modular architecture supports role-based access, encrypted data storage, and integration with existing enterprise systems via APIs. Manage device health, software updates, and user permissions from one centralised interface — without relying on third-party middleware.
Receive clean, verified attendance reports with punch-in, punch-out, overtime, and absence data formatted for direct payroll processing. SmartFace's attendance system with payroll integration eliminates the back-and-forth between HR and finance that costs organisations weeks every payroll cycle.
SmartFace is an advanced Biometric Attendance System that simplifies attendance tracking and access control. Whether your organization has 1 employee or 100,000, our scalable solution adapts to your needs with an intuitive dashboard and modular design. As a complete Biometric Attendance Software, SmartFace ensures accurate employee time tracking, reducing errors associated with traditional methods. Our Time and Attendance System seamlessly integrates into existing operations, enhancing efficiency and security. Offering reliable and easy-to-use features, SmartFace is the ultimate solution for businesses of all sizes, providing secure workforce management while improving accuracy in attendance and access control.
SmartFace supports unlimited departments, business units, branches, and locations within a single instance. Its parent-child organisation tree maps to any company structure — from a single headquarters to a 50-site national operation. Managers at each level see only the data for their own teams. Directors see everything. Data is never siloed.
Every employee gets their own login to view their attendance history, apply for leave, check shift schedules, and download payslip-ready summaries. This reduces the volume of HR queries by an average of 60% in organisations that deploy it and gives employees transparency over their own records.
The SmartFace dashboard gives you the real-time status of every biometric device across every location. If a device goes offline, you get an instant alert — before employees start clocking in on paper. Manage device health, view connection status, and trigger biometric template transfers directly from the dashboard without physically visiting a site.
SmartFace makes leave and absence tracking automatic. Every late entry, every early exit, every absence is captured at the biometric device and recorded in the system without manual intervention. HR can configure custom holiday calendars per department or location. Employees apply for leave through their self-service portal. Approvals flow through a defined chain. The result is an audit-ready, accurate leave record for every employee — all the time.
Manage day shifts, night shifts, rotating shifts, and split shifts. Assign unique holiday calendars to different teams, departments, or geographic locations.
Employees apply through their personal login. Managers approve or reject with a full attendance history in view. No email chains. No paper forms.
SmartFace eliminates the attendance-to-payroll gap. Export complete attendance summaries — paid hours, overtime, absences, deductions — in Excel or PDF format for any payroll platform. For platforms that support API connectivity, SmartFace syncs data in real time, removing manual exports entirely.
Connect SmartFace directly to your HRMS, ERP, or payroll platform. Compatible with all major platforms and custom systems.
For platforms without API connectivity, export clean, formatted attendance data in one click — ready for direct payroll processing.
SmartFace is not a startup tool that breaks at 500 employees — and it is not an enterprise system that is impossible to deploy at 50. Its modular architecture scales from 10-employee offices to 100,000-employee enterprises without changing platforms.
The parent-child organisation tree allows unlimited expansion across offices, departments, and locations — all managed from one interface.
Enrol an employee once on any device. Transfer their biometric template to any other device across any location instantly. No re-enrolment. No travel required.
SmartFace supports various shift combinations, including day and night shifts, ensuring smooth operation across departments and teams. As a comprehensive attendance system for office, it streamlines shift management and ensures accurate tracking of employee attendance, regardless of the working hours. With SmartFace, you can efficiently manage diverse shift patterns, simplify payroll processing, and enhance overall operational efficiency, making it the ideal solution for businesses of all sizes.
Day shifts, night shifts, rotating shifts, 24/7 operations, split shifts, and flexi-hour configurations — all definable and assignable per employee, team, or department.
Monitor attendance patterns, shift adherence rates, and overtime trends across all departments from a single analytics view.
SmartFace generates over 50 types of attendance reports — covering every data point your HR, finance, and operations teams need.
Access the insights you need with customizable reporting intervals.
Detailed insights into employee attendance trends with a biometric system of attendance for better workforce planning.
SmartFace is an advanced biometric attendance system that simplifies attendance tracking and access control. Whether your organization has 1 employee or 100,000, our scalable solution adapts to your needs with an intuitive dashboard and modular design. SmartFace’s Biometric Attendance System Dashboard allows you to manage all aspects of attendance, access control, device status, and employee data from one place. From status monitoring of biometric machines to template transfer, the dashboard offers full control and flexibility.
As a complete biometric attendance software, SmartFace ensures accurate employee time tracking, reducing errors and streamlining processes. Our time and attendance system seamlessly integrates into existing operations, enhancing efficiency and security for businesses of all sizes.
With SmartFace’s biometric system of attendance, organizations gain a reliable, tamper-proof solution that eliminates buddy punching and manual errors, while providing real-time insights for better workforce management.
Check the real-time status of biometric machines across all locations.
Enroll employees on any device and transfer templates across departments or offices with ease.
A biometric attendance system is a workforce management solution that uses unique physical identifiers — such as fingerprints or facial recognition — to record employee attendance automatically. Unlike card or PIN systems, biometric data cannot be shared or faked, making it the most accurate method for employee time tracking. SmartFace combines biometric hardware with time and attendance software to deliver a complete, end-to-end attendance management system.
Yes. SmartFace integrates with major HRMS and payroll platforms via open APIs. For platforms without API connectivity, SmartFace exports attendance data in Excel and PDF formats. The result is a fully automated attendance-to-payroll workflow with no manual data entry.
Yes. SmartFace supports unlimited locations, departments, and business units within a single instance. Its parent-child organisation tree maps to any company structure, and managers at each level can access attendance data for their own teams without seeing data from other departments.
Most time and attendance software relies on third-party hardware integration, which creates sync delays and compatibility issues. SmartFace is built by Fortuna — which also manufactures the biometric hardware — so the software and devices are engineered to work together natively. This means real-time data sync, device health monitoring from within the software, and biometric template transfer across locations — features that generic attendance software cannot provide.
SmartFace is designed for organisations of all sizes — from 10-employee startups to 100,000-employee enterprises. Its shift management module supports day shifts, night shifts, rotating shifts, split shifts, and custom holiday calendars per department or location. Whether your organisation runs a simple 9-to-5 or a 24/7 three-shift factory operation, SmartFace handles it.
SmartFace generates 50+ report types, including daily attendance logs, weekly summaries, monthly overviews, overtime reports, absenteeism trend analysis, late-entry reports, and shift adherence reports. All reports are available in Excel, PDF, or custom formats and can be generated for individual employees, teams, departments, or the entire organisation.
Basic deployment for a single office — connecting devices, importing employee data via Excel, and configuring shift rules — can be completed within one working day. Multi-location enterprise deployments vary based on the number of sites and integration requirements. Fortuna’s implementation team provides end-to-end setup support.
Fortuna’s SmartFace is designed to simplify attendance tracking, payroll processing, and access management. Request a free demo to experience how SmartFace can meet your organization’s unique requirements.
